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记录发布政策

 九州娱乐官网 abides by federal law, specifically the Family Educational Rights and Privacy Act of 1974 (“FERPA”) – also known as the “Buckley Amendment” – which restricts the release of a student’s educational records to others.

九州娱乐官网 has implemented a new Record Release permission system to better 满足学生的需求. As per FERPA, the College needs the student to e-sign a record release if the student would like to grant permission to the College to share personal student information to their parent(s)/guardian(s). 这包括学生的 tuition/fees account, 金融援助, and academic information. 请查看更多信息 provided in this link，以及下面.

To update your FERPA access so that 九州娱乐官网 knows with whom we can share any Business Office/金融援助/Academic Records:

1. 登录自助服务

2. At the top right of the screen, click on your username.

3. 点击“学生档案公布”

4. 点击“添加人/关系”."

4. You will be given the option to deny access to anyone (so no information can be shared) or you can choose to grant specific access to specific people. 这三个类别 students can grant individual permission for are: Academic Records, Billing Information, 和财政援助. Students may grant access to none at all, or to only certain categories 三者中的一个，或者三者的结合. The permissions for each proxy person may be 相同的，也可能不同. This decision is entirely up to the students' discretion.

请注意: If proxy access is not granted in Self-Service, the default permission is to act under the assumption that the student does not wish their records to be released. Washington College can only share student information with explicit permission from the student.

For more in-depth explanations of students' rights under FERPA, please read the information 提供如下:

The law says that once students begin postsecondary study, the College can only release education records to parents or guardians if the student consents to that release in writing or if the 父母或监护人 provides us with proof of the student’s financial dependency (usually substantiated by a certified copy of the most recent Federal Income Tax Form).

FERPA also says that the College can share a student’s “directory information” – which includes home address, full-time student status, expected graduation date, etc. – 应要求与第三方组织合作. 这通常被看作是一个好处 students. For example, we can verify that you are a current student or a graduate to potential employers or companies offering you a student discount, or we can share your honors and accomplishments with your hometown newspaper and other media outlets.

  1. FERPA规定的学生权利

    The Family Educational Rights and Privacy Act as amended (“FERPA”) affords students certain rights with respect to their education records. 这些权利包括:

    (1) The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.

    A student should submit to the College Registrar a written request that identifies 学生希望查看的记录. 学院注册主任会作出安排 for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar’s Office, the College Registrar shall advise the student of the correct official to whom the request should be addressed.

    Waivers: When you wish a member of the faculty or administration to write a letter of recommendation to graduate schools or possible employers, you may be asked to sign a waiver to assure the confidentiality of the recommender’s observations. 如果发生这种情况，这意味着只有 that we need to be able to say candidly what we think about your capabilities and potential. Very simply, such candor is in the long-range best interest of all Washington 大学生和学院.

    If you use the services of our Career Development office in an effort to secure employment or access to graduate school, waivers are likely to be requested regarding your transcript, your resume, letters of recommendation on file with the office, and any other data 面试官自然感兴趣.

    Waivers may be signed only for the specific purposes of application for admission, candidacy for honorary recognition (including merit-related financial aid), and application 就业. Waivers will not be required and you may be told, at your request, 提供参考资料的人的名字. 你可以以书面形式撤销豁免 future actions but not for letters or recommendations already in your education records.

    Records not open to student review: In accordance with federal regulations, students do not have the right to review the following records:

    • 学生家长的财务记录;
    • letters and statements of recommendation for which the student has waived his or her right of access, or which were placed in the file before January 1, 1970;
    • records connected with an application to attend 九州娱乐官网 if that application was denied;
    • education records containing information about more than one student, in which case 九州娱乐官网 will permit access only to that part of the record which pertains to the inquiring student; or
    • records which are excluded from the FERPA definition of education records.

    Right of 九州娱乐官网 to refuse to provide copies: 九州娱乐官网 reserves the right to deny copies if the transcripts or other records are not required to be made available under FERPA, if the student has an overdue financial obligation to the College, or if there is an unresolved disciplinary action 反对学生.

    纪录副本收费: When you make a written request for your own official academic transcript there is no charge, except for delivery fees beyond first-class U.S. postage. 为了获得 copies of other parts of your own education records the fee is the cost normally charged 允许学生使用学校的设备. 所有其他教育副本的费用 records, whether authorized by student consent or otherwise allowed by the Act, is $.每页50英镑，由申请方承担. 第三方机构的费用 seeking directory information about College students (except when invoking the Solomon 修订)是75美元.每个请求00美元，另加$.每页50英镑.

    (2) The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s FERPA规定的隐私权.

    A student who wishes to ask the College to amend a record should write the College Registrar (or other College official who maintains the records in question, if the records are not maintained by the Registrar’s Office), clearly identify the part of the record the student wants changed, and specify why it should be changed.

    If the College decides not to amend the record as requested, it will notify the student in writing of the decision and the student’s right to a hearing regarding the request 对修正案. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

    销毁记录: No clause in FERPA requires the continued maintenance of any student record for any 特定时间长度. However, if you have requested access to your education record, FERPA does compel 九州娱乐官网 not to destroy any such existing records 在保管人允许你进入之前.

    (3) The right to provide written or electronic consent before the College discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

    The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. 一位学校官员 is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted to provide a service instead of using College employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Visitors and Governors; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

    一位学校官员 has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.

    Upon request, the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll. 九州娱乐官网 将尊重这些要求.

    同意披露资料 of a student’s physical or electronic education records must be in writing, signed and dated by the student, specifying the records to be released, the reasons for such release, and to whom the records are to be disclosed. 学生想要一份他们的 官方成绩单 or a letter certifying their enrollment should use the 申请成绩单表格 or the 注册验证请求 form. Students who appear personally to request access to view or copy their education records may be asked to produce a form of photographic ID to prove their identity. Parents or guardians seeking to view or copy their student’s physical education records, even when the student has pre-authorized release of such records, are nonetheless required to obtain their student’s specific signed authorization to release exactly those records that they wish to view or for which copies are being sought.

    披露记录: Except where not required under FERPA regulations (such as for disclosures to parents, disclosures of directory information, and disclosures pursuant to court order under the 美国爱国者法案), 九州娱乐官网 will inform all third parties (anyone outside the College) to whom personal information from a student’s education record is released that no further release of such information is authorized without written consent of the student. 九州娱乐官网 will maintain a record of third parties who have requested or obtained access to a student’s education records (not including individuals outside the College who are acting as “school officials,” parties seeking directory information, parties having student consent, parents, circumstances involving certain grand jury subpoenas, and disclosures pursuant to court order under the 美国爱国者法案), indicating the legitimate interest that each such person or entity has in obtaining 这个信息. This record of access, to be kept in a journal logging such disclosures, is available only to the student and the custodian(s) of the record (including other employees of the Registrar’s Office who routinely process such disclosure requests).

    (4) The right to file a complaint with the U.S. 教育部关于 alleged failures by the College to comply with the requirements of FERPA.

    Students are encouraged to discuss their concerns with the College Registrar (as the 学院的官方记录保管人). Should the student decide to file a complaint against 九州娱乐官网 for a potential violation of their rights under FERPA, the name and address of the Office that administers FERPA is:

    美国家庭政策合规办公室.S. 教育部马里兰大道400号， 华盛顿西南区，邮编20202-5901

如何指定你的隐私偏好
 

 

Authorizing release of your education records to your parent/guardian does not automatically 给他们访问的权限 view information about your record or account on Self Service account.  请通读 the next section “Parent Proxy” for information on how to create a Self Service account 给你的父母或监护人.

Parent Proxy  – make selection on Self Service

授予您的父母或监护人访问权限 view information online about your record, you will need to update your privacy preferences on Self Service via the “View/Add Proxy Access” option.

Directions for completing the Proxy Access screen

  1. Login to Self Service using your net ID and password.
  2. Click on your net ID from the top right of your screen. 将出现一个下拉菜单.  单击“查看/添加代理访问”.
    1. Please note, your 父母或监护人 must already be in our system in order for you 授予他们访问权限. If your 父母或监护人 is in our system, they will appear 作为Active proxy屏幕上的选项.  If they are not and you would like them added, please contact your admissions counselor 所以他们可以把它们添加到系统中.
    2. To specify the information you would like your 父母或监护人 to view online, select their name from the “Select a Proxy” drop down menu. 您需要指定 您对列出的每个人的偏好.   
    3. You can allow complete access to your records by clicking the “Allow Complete Access” 单选按钮. This means that your 父母或监护人 will have complete access to “自助服务”中列出的所有项目. 
    4. You can choose select parts of your record you would like your 父母或监护人 to view by the “Allow Select Access” 单选按钮. 选择您想要的项目 授予您的父母或监护人访问权限. 
    5. If your parent already has an active account in WebAdvisor, they can use that user ID and password to login to Self Service and view information about your record. If they do not already have an account, a username will be sent to the email address 我们有他们的档案.  A temporary password will be sent in a separate email. 

It is important to note that granting your 父母或监护人 access to view your account information on Self Service does not automatically remove your FERPA hold. 

 

  1. Definitions

    This section explains some of the terms used on this page in relationship to FERPA and 九州娱乐官网’s own privacy policies.

    • Directory Information – Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The College defines the following data as “directory information”:
    • 学生的名字
    • 校园信箱号码
    • 校园电话
    • 家乡和州
    • 永久地址
    • 电子邮件地址
    • Class year
    • 出席日期
    • 全职或兼职
    • 毕业日期
    • 预计毕业日期
    • 曾就读的院校
    • 手机号码
    • 家庭电话号码
    • 主修和辅修
    • 集中或专业化
    • Degrees
    • 奖项及荣誉
    • 荣誉的社会

    • 运动员:

      • Participation in officially recognized sports
      • Photograph
      • Height
      • Weight

      Although the College considers the above data “directory information” and will disclose it upon request from a third party, it makes every effort to restrict access to its official campus directory to only those with a Legitimate Educational Interest (LEI, defined below) and does not honor blanket requests from third parties for directory information pertaining to its entire student population except those related to the 所罗门修正案.

    • Education Records – Any physical or electronic record maintained by 九州娱乐官网 which is directly related to a student, or that is linked or linkable to the student by means of his or her personally identifiable information (PII, defined below), with 以下例外情况:
      • Records made by College employees which are kept in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record;
      • Employment records unless the employment is contingent on the fact that the employee 是一个学生;
      • Records maintained by the Office of Public Safety solely for law enforcement purposes and not accessible to other offices of the College;
      • Records made, maintained and used by 健康及谘询服务 professionals 或者是辅助专业人士(如.g., a physician, psychiatrist, psychologist, or counselor) only in connection with treatment of the student, and disclosed only to individuals providing the treatment but not otherwise available to other offices of the College; such health records may be reviewed by a physician or other appropriate professional of the student’s choice as per the tenets of HIPAA;
      • Alumni records containing information about individuals after they are no longer students and which do not relate to the individuals as students; and
      • Records of former students who are now deceased.
    • Legitimate Educational Interest (LEI) – The demonstrated “need to know” by those officials of an institution who act in the student’s educational interest. 一位学校官员 has a legitimate educational interest when the official needs to review an education record in order to fulfill his or her responsibility on behalf of the university, such as when the official is performing a task that is specific in his or her job description or by a contract agreement or other official appointment; performing a task related to a student’s education; performing a task related to the discipline of a student; or providing a service or benefit relating to the student or student’s family, such as health care, counseling, job placement, or financial aid.
    • Personally Identifiable Information (PII) – Data or information which includes, but 不限于:
      • 学生姓名;
      • The name of the student’s parent or other family members;
      • The address of the student or student’s family;
      • A personal identifier, such as the student’s Social Security number, student number, 或生物识别记录;
      • Other indirect identifiers, such as the student’s date of birth, place of birth, and 母亲的娘家姓;
      • Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or
      • Information requested by a person who the College reasonably believes knows the identity of the student to whom the education record relates.
    • School official – A person employed by the College in an administrative, supervisory, academic, research, or support staff position, including Public Safety and Health and Counseling Services staff, who act in the student’s educational interest within the limitations of their “need to know”; volunteers or contractors (individuals or entities) performing a service or function for which the College would otherwise use its employees, and who are under the direct control of the College with respect to the use and maintenance of personally identifiable information from education records (e.g., an attorney, auditor, or vendor; the Maryland Higher Education Commission; the National Student Clearinghouse); individuals serving on the Board of Visitors and Governors; and students conducting College business (e.g.在官方任职 committees, working for the College, or assisting another school official in performing 他或她的任务).
    • Student – Any person who attends or has attended the College, as determined by matriculation and enrollment by the first date of an academic term.
  2. FERPA的更新

    截至2012年1月3日，美国财政部已宣布.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records – including your Social Security number, grades, or other private information – may be accessed without your consent.

    首先，美国.S. 美国总审计长.S. 司法部长，美国.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution.

    Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when the College objects to or does not request such research. Federal and State Authorities must obtain certain use-restrictions and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities.

    In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal and State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student 记录系统.

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